Microsoft Teams and Zoom are the safest first picks for most teams replacing Webex, while Google Meet is the easiest option for companies already using Google Workspace. Microsoft said Teams had more than 320 million monthly active users in 2023 [source: Microsoft], which shows how common it has become for daily meetings, chat, and file work.
TLDR: The best Webex alternative depends on the main job. A 40-person sales team may save hours each month with Zoom because outside guests can join quickly, while a 200-person company on Microsoft 365 may get more value from Teams. For webinars, Livestorm or GoTo Webinar often feels cleaner than a meeting-first tool. For small teams, Google Meet and Zoho Meeting keep costs and setup time low.
Quick comparison of the best Webex alternatives
- Zoom: Best for easy guest access, large meetings, screen sharing, and client calls.
- Microsoft Teams: Best for companies using Microsoft 365, SharePoint, Outlook, and OneDrive.
- Google Meet: Best for Google Workspace users who want simple browser-based meetings.
- GoTo Meeting and GoTo Webinar: Best for formal webinars, training, and business presentations.
- RingCentral Video: Best for firms that want meetings, phone, and messaging in one place.
- Zoho Meeting: Best for budget-conscious teams and users already in the Zoho suite.
- Livestorm: Best for marketing webinars, product demos, and lead capture.
1. Zoom
Zoom remains one of the easiest Webex alternatives for guests. Meetings load fast, screen sharing is simple, and most clients already know the interface. It works well for sales calls, interviews, classes, and company meetings.
The catch is that admins may need to tune security settings. Waiting rooms, passcodes, and recording rules should not be left as an afterthought. Still, for quick external meetings, Zoom is hard to beat.
2. Microsoft Teams
Microsoft Teams is more than a video app. It brings chat, meetings, calendars, files, and apps into one workspace. For organizations that live in Word, Excel, Outlook, and SharePoint, it often feels like the most practical Webex replacement.
It drives some users crazy that Teams can feel heavy on older laptops. Notifications can also get noisy. Even so, its deep Microsoft 365 connection can reduce tool switching across the workday.
3. Google Meet
Google Meet is clean, fast, and simple. It works well inside Gmail and Google Calendar. Guests can join from a browser with little friction, which helps schools, agencies, and smaller companies.
It is not always the richest webinar tool. Advanced event workflows are limited compared with webinar-first products. But for daily check-ins and screen sharing, it gets the job done without much fuss.
4. GoTo Meeting and GoTo Webinar
GoTo Meeting suits business calls, while GoTo Webinar is better for structured online events. The webinar product supports registration, reminders, polls, reports, and attendee management.
This makes it a strong fit for training teams, consultants, and B2B marketers. The interface can feel a bit old in spots, but the event controls are useful when a meeting tool is not enough.
5. RingCentral Video
RingCentral Video works best for companies that also need business phone and team messaging. It keeps calls, texts, video meetings, and chat under one roof.
That can reduce vendor sprawl. It is a good pick for support teams, sales desks, and hybrid offices. Smaller teams that only need video may find it more than required.
6. Zoho Meeting
Zoho Meeting is a practical low-cost choice. It supports video meetings, screen sharing, recordings, and webinars. It also connects well with Zoho CRM and other Zoho apps.
It may not feel as polished as Zoom or Teams. Still, budget-focused teams may accept that trade-off. It is especially useful for small firms already using Zoho for sales or support.
7. Livestorm
Livestorm is built for webinars and online events. It supports registration pages, email reminders, audience questions, polls, and analytics. Marketing teams can use it for demos, launches, and customer education.
It is less suited to quick internal chats. For lead generation and polished webinar flows, though, it can feel much smoother than forcing a standard meeting app to act like an event platform.
How teams should choose
A team should start with the real use case. If most meetings include outside guests, Zoom or Google Meet may reduce friction. If internal work matters more, Teams or RingCentral may fit better.
For webinars, meeting tools often create extra work. Registration, reminders, attendee reports, and follow-up emails matter. In that case, GoTo Webinar or Livestorm is usually the cleaner option.
Price also matters, but support and admin control matter more than many buyers expect. A cheap tool becomes expensive when staff spend 10 minutes before every call fixing audio, permissions, or links.
FAQ
What is the best overall Webex alternative?
Zoom is the best general choice for easy meetings with external guests. Microsoft Teams is better for companies already using Microsoft 365.
Which Webex alternative is best for webinars?
Livestorm and GoTo Webinar are strong choices. Both offer registration, reminders, audience tools, and event reporting.
Which option is best for small businesses?
Google Meet and Zoho Meeting are good small-business picks. They are simple, affordable, and easy to roll out.
Do these platforms support screen sharing?
Yes. All seven options support screen sharing. The smoother tools for guest screen sharing are usually Zoom, Google Meet, and Teams.